Collection

Transcription Project

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  Simmons Informing Russell that his Method of Reporting his Accounts is Incorrect

  A letter dated October 7th, with an account for printing, was given to Simmons by Secretary of War Dexter. Before this type of account can be settled it must be stated in a particular form. The extent of each advertisement and the period it was inserted must be noted in this account, with the affirmation of a magistrate. The oath to set forth that the printing was done by the order of Secretary Dexter, for the claimed period of time, for an amount of money which is similar to that charged in other cases with established rules. When the account is stated in the correct form, it will be immediately repaid.
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  Simmons Confirming Receipt of Swan's Letter of October 20th

  Swan's letter dated October 20th, with the accounts mentioned in it, were received by Simmons and will be examined promptly.
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  Simmons Writing Cass on the Topic of his Accounts and Remuneration

  the accounts mentioned in Cass' letter of October 6th have been received from Lieutenant Wilson and the have been examined to the amount of $57.27. The amount will be paid at sight subject to Cass' order. Simmons states that it would be paid agreeably to Cass' letter to Lieutenant Lewis, but Lewis is not around to be compensated.
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  Simmons Writing Morrison on the Accounts of the Late Purveyor

  Simmons has received Harrison's letter of October 17th, which were bundled with the accounts of a late purveyor, which bore the same date. The vouchers also attached, as per Harrison's statement, amounted to $56645.36. These accounts and vouchers will be filed for examination.
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  Simmons Writing Colonel John Edwards on his Financial Malfeasance

  Simmons' letter of June 11, 1799 stated the necessity of Edwards' paying the balance of public money remaining in his hands in agreement with a statement given to James Morrison by Simmons, and that this was the only means of preventing a legal suit. Because such a long amount of time has elapsed with no additional part of the balance being remitted, Simmons wrote to Morrison and is giving Edwards another opportunity to avoid a suit by giving the remaining balance to Morrison. Edwards has been informed previously that, assuming they are correct, any additional vouchers he may possess should be forwarded to Morrison, but Simmons has not received any reply regarding this point. Simmons requests that Edwards will comply with Simmons' opportunity to furnish Morrison with the money in question. Simmons remarks that legal complications would certainly leave a permanent mark on Edwards' image.
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  Simmons Writing Morrison About the Financial Malfeasance of Colonel John Edwards

  Simmons remarks that no previous opportunity had arisen for the money Morrison had received from John Edwards to get passed on, and at present Simmons is requesting that Morrison now pay this amount to Captain Samuel Vance and take his triplicate receipts. Two of these receipts should be forwarded separately to Simmons' office for assessment. The balance due by Colonel Edwards, suggested in a December 27, 1799 letter to Morrison, has not been paid yet, and no reply to that letter has been made. The credit Edwards claims for the money paid as said by his clerk but for which Edwards lacks vouchers cannot under any circumstances be admitted to Morrison's credit and Simmons wishes for a statement by Morrison regarding the likelihood of Edwards' paying the balance due as stated by Simmons and that Simmons may report Edwards' case to the Comptroller of the Treasury for the purpose of filing a suit. Simmons feels that the money has been sitting for far too long in Edwards' hands without being properly applied and that allowing this behavior to be prolonged would be a breach of Simmons' duty as a public officer. To this end, Simmons will write to Colonel Edwards and asks that Morrison forward the letter to Edwards with a request to pay the balance in order to avoid legal troubles.
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  Simmons Informs Carrington that Thomas Holt is Unauthorized to Draw from the Department

  Simmons received Carrington's letter of the 17th which contained Thomas Holt's draft for $165.70, which Simmons is obligated to return, as Holt was unauthorized to request such a draft from the Department.
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  Simmons Writing Brem about the Examination of his Accounts and a Sum of $1018.50 Due Brem

  Brem's account and vouchers for rations and for quartermaster and hospital supplies expenditures for the use of Captain Ross Bird's Recruits in Salisbury, North Carolina between February and May 1800 have been exhibited at Simmons' office by John Steele. Upon examination, the sum of $1018.50 is found to be due to Brem and will be paid to his order on demand or given to the collector in Wilmington, NC if Brem wishes.
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  $4500 Remitted for the Springfield Factory

  The Secretary of War has issued a warrant in Hodgdon's favor for $4500 to be remitted to him by the Treasurer for the use of the Springfield Factory. Enclosed is a copy of the return of arms and accountrements in possession of Captain Valentine Brother of the late 9th Regiment at Frederick Town, Maryland.
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  Estimate of Metal in Stock at the Harper's Ferry Armory

  Estimate of stock of iron, steel, at Harpers Ferry. Valued at $7570.
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  Statement of the Rents of Houses for Public Service at New London Virginia for the Year 1801.

  Fiscal estimate for house rents at New London, Virginia for 1800.

• Letter from Fortification Agent

  Letter from Archibald Creary, agent of fortifications at Newport, Rhode Island, to William Simmons, War Department Accountant. Citation only

• Cited Document

  Cited letter or document; cited in Simmons to House, 11/03/1800.

• Letter from the Paymaster General of the Army

  Letter from Caleb Swan, Army Paymaster General, to William Simmons, War Department Accountant. Citation only.
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  Regarding Delivery of Uniforms and Stock Clasps

  Letter, discusses uniforms and stock clasps on order but not delivered.
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  Regarding the Issue and Shortage of Uniforms

  Letter, discusses the issue and shortages of uniforms.
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  Simmons Writing Dayton on Suspended Charges in Dayton's Account

  Simmons received Dayton's letter of the 8th which has a sheet of explanations regarding suspended charges in his account, and is replying to deal with objections Dayton has. Simmons' response contains the accounts of B Yard[?] for the rent of a house to Captain Freeman's Company, wood and transportation, and to Aaron Settle for keeping the houses and oxen. The sum total of these specific charges is 166 dollars and 62.5 cents, of which 150 dollars has not been certified. Simmons has written today to Colonel Smith regarding the original papers significant to Dayton's account.
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  Simmons Requests that Smith Forward Important Papers of Elias B. Dayton

  Simmons wrote to Elias B. Dayton regarding some original papers which are vital to the admission of his accounts. Dayton's reply informed Simmons that they are in Smith's possession and that Dayton asked Smith to transfer them. However, writes Simmons, Smith conceived that these papers were his vouchers for the orders which he drew, and as a result Smith did not feel he had the authorization to transfer the papers without Simmons' order. Simmons therefore directly requests that Smith send the papers to him.

• Letter Citation

  Cited in Simmons to Landais, 01/13/1801.
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  Certification of payment; James Byers, Contractor for rations furnished Joseph Williams, Pay Master, John Bryant, Assistant Military Store Keeper, and Armorers at Springfield Massachussets

  Certification of payment; $1245.10 to James Byers, Contractor for rations furnished Joseph Williams, Pay Master, John Bryant, Assistant Military Store Keeper, and Armorers at Springfield Massachusetts.
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  Return Showing the Whole Amount of Clothing in Store

  Stores, return of clothing in store.
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  [Untitled]

  Letter, encloses testimonials re lieutenancy candidates.
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  Regarding Promotions and the Election of Thomas Jefferson

  Discusses the difficulty of keeping paymasters due to frequent promotion, and steps he has taken to try and remedy the situation. Also discusses the likely election of Thomas Jefferson. He doubts the rumors of vast changes in military operations when Jefferson takes office.
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  City is Free of Fatal Sickness, Etc.

  Freeman congratulates Hodgdon on escaping the yellow fever. Charleston has been sickly as usual but only to strangers. The ancient inhabitants have enjoyed perfect health and the city has been free of fatal sickness. While he lost twenty men the previous year, Freeman has not lost a man during the current season. Mrs. Freeman is blessed with perfect health and, though she does not produce anything, she pays for her board.

• Letter to the Accountant of the War Department

  Letter from George Harrison to William Simmons, War Department Accountant. Citation only.